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Adding Publications

Learn how to add publications to your ResearchConnectX profile manually or through automatic import.

The easiest way to populate your publication list is by linking external profiles.

  1. Go to Settings > External Profiles
  2. Link one or more services:
    • Google Scholar - Best for comprehensive coverage
    • ORCID - Most authoritative source
    • PubMed - For medical/life sciences
    • ResearchGate - Additional coverage
  3. Publications import automatically

See Linking Profiles for detailed instructions.

Manual Entry Methods​

The fastest way to add individual publications:

  1. Go to Publications page
  2. Click Add Publication
  3. Select Add by DOI
  4. Enter or paste the DOI
  5. Click Fetch Details
  6. Review auto-populated information
  7. Make any corrections
  8. Click Save

DOI Format Examples:

  • 10.1038/nature12373
  • 10.1016/j.cell.2020.01.001

Manual Form Entry​

For publications without a DOI:

  1. Click Add Publication
  2. Select Manual Entry
  3. Fill in the form:
    • Title (required)
    • Authors (required)
    • Journal/Venue (required)
    • Publication Year (required)
    • DOI (if available)
    • Volume/Issue
    • Pages
    • Abstract
    • Keywords
    • URL/Link
  4. Select Publication Type
  5. Click Save Publication

Publication Types​

Select the appropriate type:

  • Journal Article - Peer-reviewed papers
  • Conference Paper - Proceedings papers
  • Book Chapter - Contributions to edited books
  • Book - Authored or edited books
  • Preprint - arXiv, bioRxiv, etc.
  • Thesis - PhD or Master's thesis
  • Technical Report - White papers, reports
  • Patent - Intellectual property

Bulk Import​

Import from BibTeX​

Import multiple publications at once:

  1. Export BibTeX from your reference manager
  2. Go to Publications > Import
  3. Select BibTeX Import
  4. Upload .bib file
  5. Review detected publications
  6. Select publications to import
  7. Click Import Selected

Import from File​

Supported formats:

  • BibTeX (.bib)
  • RIS (.ris)
  • EndNote XML (.xml)

Managing Publications​

Edit Publications​

  1. Go to your Publications list
  2. Find the publication
  3. Click Edit icon
  4. Modify any field
  5. Click Save Changes

Remove Publications​

To remove a publication from your profile:

  1. Find the publication
  2. Click Options (•••)
  3. Select Remove from Profile
  4. Confirm removal
info

Removing a publication hides it from your profile but doesn't delete it from external sources.

Mark as First Author​

Highlight your first-author papers:

  1. Edit the publication
  2. Check I am first author
  3. Save changes

First-author count appears on your profile.

Publication Verification​

Verified Publications​

Publications from authoritative sources display a verification badge:

  • ORCID verified ✓
  • DOI verified ✓
  • Institution verified ✓

Claim Publications​

If publications imported from OpenAlex aren't automatically linked:

  1. Go to Publications > Unclaimed
  2. Review suggested publications
  3. Click This is mine to claim
  4. Confirm author identity

Updating Publications​

Sync from External Sources​

Keep publications current:

  1. Go to Publications page
  2. Click Sync Now
  3. Wait for update (30-60 seconds)
  4. Review newly added publications

Automatic sync runs daily.

Update Citations​

Citation counts update automatically:

  • Daily from Google Scholar
  • Weekly from other sources

Manual refresh:

  1. Go to Publications
  2. Click Refresh Citations

Troubleshooting​

DOI Not Found​

  • Double-check DOI format
  • Try manual entry
  • Search CrossRef or Google Scholar
  • Check if DOI is valid

Duplicate Publications​

ResearchConnectX merges duplicates automatically:

  • Based on DOI matching
  • Title similarity detection
  • Author and year matching

If duplicates remain:

  1. Click Options on duplicate
  2. Select Merge with...
  3. Choose the correct entry
  4. Confirm merge

Publication Won't Import​

  • Check external profile is linked correctly
  • Verify publication exists on source platform
  • Try manual sync
  • Wait 24 hours for automatic sync
  • Add manually if needed

Wrong Author Name​

If your name appears differently:

  1. Edit the publication
  2. Correct author name
  3. Add name variation to Settings > Profile > Name Variations

Best Practices​

Keep Profile Updated​

  • Link all relevant external profiles
  • Run manual sync after publishing new work
  • Review imported publications for accuracy
  • Add publications not in databases

Complete Information​

  • Always include DOI when available
  • Add abstracts for better AI matching
  • Include keywords for discovery
  • Link to full text when possible

Verify Accuracy​

  • Check author names and order
  • Verify publication venue
  • Confirm publication dates
  • Review citations counts

Next Steps​