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Calendar & Events Overview

Manage your research schedule, track project milestones, and never miss important deadlines with ResearchConnectX's integrated calendar system.

What is the Calendar Feature?​

The Calendar helps you:

  • Track personal and project events
  • Set reminders for important dates
  • Manage deadlines and milestones
  • Coordinate with team members
  • Integrate project timelines
  • Plan conference attendance

Calendar Views​

Month View​

  • See entire month at a glance
  • Color-coded event categories
  • Quick event creation
  • Navigate between months
  • Today highlighted

Week View​

  • Detailed weekly schedule
  • Hourly time slots
  • Multiple events per day
  • Drag-and-drop event movement
  • Ideal for busy schedules

Day View​

  • Hour-by-hour schedule
  • Detailed event information
  • Perfect for daily planning
  • Timeline visualization
  • Current time indicator

List View​

  • Chronological event list
  • Filter by event type
  • Search events
  • Bulk operations
  • Export functionality

Event Types​

Personal Events​

  • Private appointments
  • Research activities
  • Professional development
  • Academic commitments

Project Events​

  • Automatically from project milestones
  • Task deadlines
  • Team meetings
  • Project phases

Conference Events​

  • Conference dates
  • Paper submission deadlines
  • Registration deadlines
  • Presentation times

Deadline Events​

  • Manuscript submissions
  • Grant applications
  • Ethics approval deadlines
  • Data collection end dates

Meeting Events​

  • Team meetings
  • Supervisor meetings
  • Collaboration calls
  • Committee meetings

Creating Events​

Quick Event Creation​

  1. Click on any date/time in calendar
  2. Enter event title
  3. Press Enter to save
  4. Edit later for more details

Detailed Event Creation​

  1. Click New Event button
  2. Fill in event details:
    • Title - Event name
    • Description - Additional details
    • Start Date/Time
    • End Date/Time
    • Location - Physical or virtual
    • Event Type - Category
    • Color - Visual coding
  3. Set reminder preferences
  4. Add attendees (optional)
  5. Click Create Event

All-Day Events​

  • Toggle All-Day Event option
  • No specific time slots
  • Appears at top of day
  • Perfect for deadlines, conferences

Recurring Events​

Set up repeating events:

  • Daily, Weekly, Monthly, Yearly
  • Custom recurrence patterns
  • Set end date or number of occurrences
  • Edit or delete series

Event Reminders​

Reminder Types​

  • Email Notification - Sent to your email
  • In-App Notification - Browser notification
  • Both - Email and in-app

Reminder Timing​

Choose when to be reminded:

  • 5, 15, 30 minutes before
  • 1, 2, 6, 12, 24 hours before
  • 1 week before
  • Custom timing

Default Reminders​

Set default reminders for:

  1. Go to Settings > Calendar
  2. Configure default reminder preferences
  3. Apply to all new events
  4. Override for specific events

Multiple Reminders​

  • Add multiple reminders per event
  • Different types for same event
  • Escalating reminder pattern
  • Critical event alerts

Project Integration​

Automatic Project Events​

Events auto-created from:

  • Project milestones
  • Task deadlines
  • Team meetings
  • Project phases

Project Timeline View​

  • Visualize project schedule
  • See all project events
  • Filter by project
  • Track progress

Milestone Tracking​

  • Key project milestones
  • Deliverable deadlines
  • Review dates
  • Completion targets

Managing Events​

Edit Events​

  1. Click on event
  2. Select Edit
  3. Modify details
  4. Save changes

For recurring events:

  • Edit single instance
  • Edit all future instances
  • Edit entire series

Delete Events​

  1. Click on event
  2. Select Delete
  3. Confirm deletion

For recurring events:

  • Delete single instance
  • Delete all future instances
  • Delete entire series

Move Events​

  • Drag and drop to new date/time
  • Resize to adjust duration
  • Copy to duplicate

Color Coding​

Organize with colors:

  • Assign colors by event type
  • Custom color schemes
  • Quick visual reference
  • Filter by color

Calendar Sharing​

Share with Team Members​

  • Share project calendars
  • Coordinate team schedules
  • View team availability
  • Schedule group meetings

Calendar Permissions​

  • View Only - See events
  • Can Edit - Modify events
  • Full Access - All permissions

Public Calendar​

Share your availability:

  • Generate public link
  • Show/hide event details
  • Control visibility
  • Embed on websites

Calendar Integration​

Export Events​

Export calendar data:

  • iCalendar (.ics) - Standard format
  • CSV - Spreadsheet format
  • PDF - Printable format

Import Events​

Import from other calendars:

  • Upload .ics files
  • Bulk import events
  • Merge with existing
  • Deduplicate entries

Sync with External Calendars​

  • Google Calendar
  • Outlook Calendar
  • Apple Calendar
  • Via standard iCal feed

Notifications & Alerts​

Event Notifications​

Receive alerts for:

  • Upcoming events
  • Event changes
  • Event cancellations
  • New invitations
  • Reminder times

Configure Notifications​

  1. Go to Settings > Notifications
  2. Select Calendar section
  3. Choose notification preferences:
    • Email notifications
    • Push notifications
    • SMS (if enabled)
  4. Set quiet hours
  5. Save preferences

Mobile Calendar​

Mobile Features​

  • All desktop features
  • Native calendar apps
  • Location-based reminders
  • Quick event creation
  • Voice input support

Mobile-Specific​

  • Add event from photo (OCR)
  • Location-based check-ins
  • Travel time estimates
  • Weather integration

Best Practices​

Effective Calendar Management​

  • Color code by event type
  • Set reminders for all important events
  • Review calendar daily
  • Block focus time
  • Schedule breaks

Time Management​

  • Use calendar blocking
  • Set realistic timeframes
  • Buffer between meetings
  • Account for prep time
  • Include travel time

Project Planning​

  • Add milestones early
  • Set intermediate deadlines
  • Track dependencies
  • Regular review sessions
  • Update as needed

Troubleshooting​

Events Not Showing​

  • Check date range filter
  • Verify event type filter
  • Refresh calendar
  • Check calendar permissions

Reminders Not Working​

  • Verify notification settings
  • Check email spam folder
  • Enable browser notifications
  • Update reminder preferences

Sync Issues​

  • Check internet connection
  • Re-authorize calendar sync
  • Clear cache
  • Try manual sync

Next Steps​

Get started with your calendar: